How a healthcare staffing firm doubled hiring speed with FBSPL’s scalable RPO model

A rapidly growing U.S.-based healthcare staffing firm specializing in Chiropractors and Physical Therapists needed a high-performance recruitment model. Their relationships with clinics were strong, but outdated sourcing methods; slow screening, and manual scheduling were limiting their growth.

FBSPL partnered with them to build a scalable, tech-enabled recruitment engine that delivers faster hiring, stronger pipelines, and consistent placement success.

The bottlenecks holding back growth

Despite deep industry knowledge, the firm struggled with operational inefficiencies that directly impacted hiring speed and quality.

1. Outdated talent pipelines, limiting qualified candidates

Job boards often feature outdated or inactive candidate profiles, making it challenging to respond quickly to urgent openings.

2. Slow, manual screening for license-based roles

License verification, credential checks, and specialization matching consumed hours of manual effort per candidate.

3. Weak placement conversions at just 18%

Missing qualification workflows and inconsistent screening processes limited the number of candidates who progressed to the placement stage.

4. Interview delays due to manual coordination

Scheduling conflicts and follow-up delays slowed down hiring decisions, resulting in the loss of candidates.

5. No scalable system to handle increased job orders

With limited internal bandwidth, the team was unable to scale hiring operations as demand increased.

Our solution: A recruitment engine designed for speed & scale

FBSPL introduced a structured, end-to-end hiring workflow tailored explicitly to healthcare staffing needs.

1. Multi-channel sourcing that tripled the talent pool

We expanded sourcing across LinkedIn, Indeed, resume networks, and passive candidate databases to ensure a steady flow of active and licensed-ready candidates.

Result: 3× increase in relevant candidates in just four weeks.

2. Role-specific screening for higher accuracy

Custom qualification templates for chiropractors and physical therapists ensure that only fully vetted, compliant candidates moved forward.

Result: Screening time reduced by 50% while improving profile accuracy.

3. Automated interview scheduling for faster closures

Calendar integration, automated reminders, and a dedicated scheduler reduced follow-ups and eliminated manual delays.

Result: Interview coordination became 40% faster.

4. Data-led pipeline optimization that boosted conversions

We analyzed hiring trends, response patterns, and job-specific requirements to deliver a more predictable, high-quality candidate pipeline.

Result: Placement rate jumped from 18% to 30%.

5. A dedicated recruiter model that scales effortlessly

The firm expanded from one to five fully managed recruiters without adding internal headcounts or infrastructure.

Result: Hiring capacity doubled within a few weeks.

The results that transformed their hiring

• 30% placement success, up from 18%
• 3× deeper candidate pipeline across key states
• 40% faster interview scheduling with automation
• Hiring speed doubled end-to-end
• 50% less screening time for each role
• Recruitment team scaled to 5 recruiters without internal hiring

A recruitment operation built for long-term success

With structured SOPs, healthcare-trained recruiters, real-time reporting, and scalable staffing support, the firm now operates with:

• A predictable, month-over-month hiring engine
• A model that scales instantly as demand grows
• Higher candidate quality and faster placements
• Less administrative burden on internal teams
• Improved satisfaction across clinics and facilities

FBSPL didn’t just fix bottlenecks; we built a recruitment ecosystem engineered for speed, accuracy, and scalable growth.

See the full results behind this engagement

Download the complete case study to review the detailed process of improvements, workflows, and metrics that reflect the transformation.